Koller Pointe Homeowners Association
Owner’s Meeting Minutes
September 24, 2013
Attendees: The residents of Koller Pointe, Rick Schaefer, Lou Gill as the Board Members present, and Sarina Bucks representing Pennsylvania Management Team.
Call to Order: The meeting was called to order at 7:00p.m.
Introduction: All members in attendance had an opportunity to introduce themselves.
Message from the board:
The drainage easements in the each owner’s yard are the owner’s property and not the property of the HOA. The grass must be maintained at a reasonable length. It was also discussed that nothing can be placed in the easement. The HOA is responsible for any repairs to these areas once they have been conveyed by the developer. While it is the owner’s property, the storm water easements are designed for the flow of the water. That being the case, any problems that arise once the property has been conveyed will become the HOA’s responsibility. This is to ensure that storm water maintenance occurs and not rely on a homeowner to maintain an issue on their easement within the property. This is why it is imperative that nothing is placed in the easements. The borough can exercise their right to remove anything that could impede the flow of water. This includes any trees.
Due to the financial impact of the drainage easements and retention basin, the board has reviewed the budget and felt that they had a fiduciary responsibility to the community by saving money each year. That being the case, the HOA fees are being increased $10.00 starting January 1, 2014. The money during the month of January will automatically be transferred to a savings account. For 2014, the amount to be transferred will then be $1370.00. While the board recognizes that it will be several years before any maintenance on storm water is required, however there can be no guarantees of anything. By saving money, now will eliminate any special assessments that would be needed in the future. This money will only be used for storm water maintenance. Lou Gill made a motion to approve the budget as presented and Vincent Ford seconded the motion. The motion was carried unanimously.
It was asked if there will be a chain link fence around the retention basin. According to the plans, a vinyl coated chain link fence is supposed to be installed. Sarina is looking into this about having something different installed.
The subject of a shed committee was brought up. If anyone is interested in pursuing this, please contact Sarina Bucks with Pennsylvania Management Team. Most of the work has already been done for this, however if a new committee is formed they can make changes to the proposal.
Dogs barking have been an issue. Rick explained that there is little the HOA can do to enforce the barking. Residents have called the police for this issue and they have responded. It was suggested to talk to your neighbor before taking that step, as often times when people are working during the day they do not realize that their dog is excessively barking.
Rick Schaefer, incumbent was the only person running for the board. Lou Gill made a motion for Rick to continue with a three year term and Ray Topper seconded the motion. The motion was carried unanimously.
There is a web site for the community. The address is: http://kphoa.webs.com. This is where minutes will be loaded and other important information.
The meeting was adjourned @ 8:00 p.m.
Minutes submitted by: Sarina Bucks
Archive of Minutes:
October 18, 2012